Leave Management Portal
Replace Email Leave Requests With a Proper System
PTO and leave management built for your team size
Stop tracking time-off requests in email threads, sticky notes, and group chats. A custom leave management portal gives your team a simple way to request time off and gives managers a clear view of who's out when.
PTO requestsManager approvalLeave calendarEmail notificationsPolicy enforcementLeave balance tracking
What Your Leave Management System Includes
Employee self-service PTO request form
Manager approval workflow with one-click approve/deny
Team leave calendar — see who's out at a glance
Email and SMS notifications for request status updates
Leave balance tracking (vacation days, sick days, personal days)
Company policy enforcement — block requests over policy limits
Leave history for each employee
Simple reporting for HR and payroll
How We Build Your Leave Portal
1
Policy review
We map your current leave policy — how many days per type, approval rules, blackout dates, and notification preferences.
2
System build
We build the request form, approval workflow, and calendar view. Typically 1–2 weeks.
3
Team training
We train managers and send employees a simple guide. Most teams are fully live within a day.
Frequently Asked Questions
Can we track different types of leave separately?
Yes. The system can track vacation days, sick days, personal days, and any custom leave type your policy includes — all in separate balances.
What happens when a manager approves or denies?
The employee gets an email notification immediately with the decision. If denied, you can include a reason.
Can we block requests during busy periods?
Yes. You can configure blackout dates (like holiday season or peak periods) where requests are automatically blocked or flagged for manager review.
How does it handle overlapping requests?
The system can alert managers when multiple employees request the same dates, or block requests that would leave you understaffed based on your rules.
How much does a leave management system cost?
Simple leave portals start from $1,900. Full systems with multiple leave types, policy enforcement, and reporting are typically $2,500–$4,500.
Ready to Simplify Leave Management?
Tell Jordan how your team currently handles PTO requests. We'll build a system that takes the manual work off your plate.